05 SEP. FRIDAY
17.00 – 18.00 Briefing of Moderators and panellists: President
19.00 – 20.30 Opening plenary session (Salón Tapices)
Moderator: Chairman of Host Committee, Eduardo San Martin. Recorder: Marcos Cabrera
  • MC calls the meeting order.
  • Flag Ceremony.
  • Flags of special recognition.
  • National Anthems.
  • Call to Moment of Silence by MC.
  • Call to Chairman of Conference by MC.
  • Welcome from the Chairman of the Conference, Tommaso Virdia
  • Greetings from the City of Madrid
  • RI President's Representative PDRI Julio Sorjus
  • Welcome from Spanish District Governors
  • Representative of the Spanish Multidistrict Tommaso Virdia
  • Opening of the Conference - EEMA President Yrjö Helanen,
  • Introduction to Keynote Speaker by MC
  • Keynote Speech from Mr. Jose Ramón Pérez Accino
21.00 – 23.00 Welcome Dinner/ Buffet
 
06 Sep. Saturday
08.30 – 09.30 1. Plenary session (Salón Tapices)
Moderator: EEMA President , Yrjö Helanen. Recorder: Marcos Cabrera
  • Eskilstuna Report - Chairperson of Eskilstuna Organizing Committee, Vivi-Anne Ĺsell.
  • Report from Los Angeles - EEMA Vice President Danielle Baltus.
  • Youth Services Resource Group - Friedrich Neddemeier.
  • Introduction to leaders of first Round Table Discussions.
10.00 – 16.00 Partners program
09.40 -11.00 Roundtable Discussions
TOPIC -1: (Salón El Escorial)Long Term Application Form
  Leader: Chrysanne Manoles, United States
  Recorder: Benjamin Michavila

TOPIC -2: (Salón Jardín)Short Term Application Form
  Leader: Walter Wyser, Switzerland
  Recorder: Richard Jacynycz

TOPIC -3: (Salón La Granja)New Generation Exchange.
a. Is NGE needed or useful?
b. Should there be limits to the length and content of the program?
c. How should the program be marketed and with whom should we, or could we, cooperate - Universities, polytechnics, etc.?
d. How to motivate and encourage clubs and Rotarians to promote the NGE program .
Leader: Peter von Stratum, Netherlands
Recorder: Ramiro Gago

TOPIC -4: (Salón Aranjuez)How can we ensure that student's expectations as to what they will experience during their exchange year are realistic? How do we communicate to inbound students our expectations of them?
  Leader: Ulla v. Aswegen, Germany
 Recorder: Julia Perez-Cerezo

NATIONAL REPRESENTATIVE MEETING -1 (Salón Tapices)
TOPIC: Demonstration of a Yahoo Forum. Discussion of how to make best use of this method of communication.
 Leader: Ian T. Shaw, Scotland
 Recorder: Andrew Page
11.00 – 11.30 Coffee
11.30 – 11.45 2. Plenary session (Salón Tapices)
Moderator: President of the Conference, Tommaso Virdia. Recorder: Marcos Cabrera
  • Presentation of EEMA 2011 in South Africa (panellist).
  • Introduction to leaders of Next Roundtable discussions (leaders in panel)
11.55 – 13.35 Roundtable Discussions ,

TOPIC -5: (Salón El Escorial)Camps
a. Costs and funding
b. Purpose of program
c. Timing of information and student selection procedure
Leader: Vesa Auren, Finland
Recorder: Mar Roldán

TOPIC –6: (Salón Jardin)Improving the selection of candidates for Rotary youth exchange by learning from past problems.
For example a) Analysis of reasons for early returns.
b) Student behaviour in host country contrary to that expected from the information supplied on the application form.
Leader: Svein Line, Norway
Recorder: Manuel Valentin Gamazo

TOPIC –7: (Salón Aranjuez)Why Culture matters.
Leader: Dianne Rigotti, South Africa
Recorder: Marta Sanz

TOPIC –8: (Salón La Granja)How to help less appealing countries develop Youth Exchange.
Leader: Vaclav Kraus, Slovakia.
Recorder: Carlos Brazao

NATIONAL REPRESENTATIVE MEETING -2 (Salon Tapices)
TOPIC: Strategic Planning, Quality management and auditing.
Moderator: Andrew Page, England
Recorder: Ian T. Shaw
13.45 – 15.00 Lunch
15.15 – 15.40 3. Plenary session (Salón Tapices)
Moderator: President of the Conference, Tommaso Virdia, Spain Recorder: Marcos Cabrera
  • Presentation of EEMA 2012 in Hungary (panellist)
  • Reports from previous Roundtable Discussions. (panellists 1 to 4)
  • Introductions to leaders of Next Round Table discussions (leaders in panel)
15.45 – 16.45 Roundtable
TOPIC –9: (Salón El Escorial)Have all the concerns arising from the implementation of the RI protection policy been resolved? Has the policy had a negative influence on the programs?
Leader:Jean Claude Warnant, Belgium
Recorder: Jose Miguel Lledo

TOPIC –10: (Salón Aranjuez)How to motivate Inbound students to learn the language of their host country, to attend school and to become integrated into the community.
Leader: Georges Braud, France
Recorder: Graciela Waen

TOPIC –11: (Salón La Granja)The advantages of Youth Exchange to the hosting Rotary Club and its local community
Leader: M. Heyri Erenli, Turkey
Recorder: Manuel Valentin Gamazo

TOPIC –12: (Salón Jardin)Cultural differences within Europe.
Leader: Jukka Isotalo, Finland
Recorder: Carlos Brazao

NATIONAL REPRESENTATIVE MEETING -3 (Salon Tapices)
TOPICS:
1. How to finance the YE Booth at RI Pre Conventions – Friedrich Neddemeier
2. Recertification - Tony Black
Moderator: Tony Black
Recorder: Holger Knaack
16.50 – 18.50 4. Plenary session (Salón Tapices)
Moderator: Chairman of the Host Committee, Eduardo San Martin, Spain. Recorder: Marcos Cabrera
  • Presentation of EEMA 2010 in Switzerland (panellist)
  • Reports from previous Round Table discussions (panellists 5 to 8)
  • Presentation 'Cross Cultural Orientation Using Popular Films' - Dennis White USA
  • Presentation by Youth Exchange Students reflecting their expectations and experiences
19.00-19.30 Typical Brazilian caipirinha
21.00 – 23.00 Gala Dinner
 
07 Sep. Sunday
09.00 – 09.15 5. Plenary session (Salón Tapices)
<>Moderator: Chairman of the Host Committee, Eduardo San Martin, Spain Recorder: Marcos Cabrera
  • Announcements.
  • Reports from previous Round Table discussions (panellists 9 to 12).
  • Instructions for Organized Networking.
09.30 – 10.45 Organized Networking (Salón Tapices) , Chairperson of Organizing Committee,
First session 30 min · Second session 30 min
The Countries represented at the Conference are split into two groups, 'A' and 'B'. During the first session representatives of each country in group 'A' sit at the table bearing their national flag. 'Long Term', 'Short Term', 'Camps', 'New Gen' signs are available on the table and can be used as desired. The remaining delegates move from table to table as they wish. For the second session the national flags on the tables are changed and representatives of countries in group 'B' take their place at the appropriate table while the remaining delegates move from table to table as they wish.
11.00 – 11.30 Open Forum (Salón Tapices)
Leader: EEMA Vice President, Danielle Baltus Recorder: Marcos Cabrera
11.30 – 13.15 Closing plenary session:
Moderator: President of the Conference, Tommaso Virdia.
Recorder: Chairman of the Host Committee, Eduardo San Martin
  • Reports from previous workshops.
  • Presentation of next Conference 2009 in Iceland.
  • News from Evanston – Niki Zohrab RI Staff .
  • News from the RI Board - PRID Julio Sorjus.
  • Selection of the location of EEMA 2013 - EEMA President .
  • Nominations for EEMA President 2009 -2010 - EEMA President.
  • Ballot for the election of EEMA Vice President 2009 – 2010 - EEMA President.
  • Nomination of Honorary Members and Certificate of Merits - EEMA President .
  • Result of vote for 2009 - 2010 EEMA Vice President or announcement of a second ballot.
  • Address by Danielle Baltus the new EEMA President.
  • Result of second ballot, if required, for 2009 - 2010 EEMA Vice President.
  • Closing address by the President.
  • Closing of the Conference by the President of the Conference, Tommaso Virdia.
13.30 –17:30 City Tour and special cocktail – lunch offered by City Hall of Madrid through its Convention Bureau
17.30 Free time or transfer to the Airport






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